Employees are the key to success for every
business. Therefore, companies need to make sure that they are consistently
engaged in their work and give their best to maintain their productivity. However,
there are certain factors that can prevent this from happening such as
unauthorized absenteeism as well as lack of proper time/holiday planning. Such an
unanticipated absence can prove costly to the company. It affects their project
deadlines, lead to poor customer service, or non-achievement of certain
Companies need to invest in good leave
management services as they cover several responsibilities including keeping
accurate attendance records, coaching employees on how to request time off.
While it is recommended that companies offer
paid time off, as an employee engagement component, it may have a significant
financial impact on the bottom line. On the other hand, unpaid time off from
work could lead to low morale and productivity decline. Accurate and efficient
leave management can help the company maintain their productivity and at the
same time know that their employees’ needs are met.
Organizational policies, therefore, should
carefully consider leave management processes because it ensures
all the processes are running smoothly. It can also help in creating paperless,
effective solutions that reduce or eliminate the margin of error in leave
The responsibility of managing leaves is
mostly thrust upon the line managers, and with HR. This does not ensure that
the complete picture is completely available to senior management. Possibly the
data is not efficiently tracked, or lack of automation is leading to higher
turn around time which slips down the priority list of senior management team.
An automated leave management system is better at keeping
track of leaves, leave balance, holiday list etc. These systems are able to
provide accurate leave management that are highly essential for efficient payroll processing.
Track and manage leaves
Maintain a balance leaves record
Automated leave entries and records
Defined various leave types.
Configure multiple leave policy
Leave report generation.
History of leaves approved,
rejected and approved.
Integrated with payroll
Generate detailed custom reports
A leave management system benefits both, the
company as well as the employees. It helps eliminate tedious hours of manual
work and bulky records, effortless tracking of leaves. This also eases the HR
manager’s day to day activities. It allows for smart planning of an employee’s
absence in advance. This way employees can also plan their leave according to
the staffing requirement of the company at a particular period of time. A good Leave
Management System is basically a process within which the employees apply for
leave online and the employer can customize different leave types and setup the
leave policy suitable for the company.
A brief summary of all advantages of leave
– Reduce manual work
– Instantly submit leave applications
– Prevent (or reduce) mistakes through
– Avoid spreadsheets
– Track leaves easily
The benefits enumerated above are indicative
of technological advancements in workforce management, which have replaced old
traditions of using registers or maintaining spreadsheets on standalone
machines. These modern processes help in saving time and money in a fast paced
business environment where simpler and quicker processes rule over the
complicated old management systems.