Any confidential information shared should be relevant, necessary and proportionate to the circumstances of the child and limited to those who need to know. Information gathered about possible risks to a child should be pursued from all related sources including services that may be involved with other family members. Significant historical information should be taken into account. When information is shared a record should be taken of when it was shared and to whom, for what reason and whether the information was shared with or without consent. If for some reason information is not shared the reason and the logic as to why must also be recorded. There is a significant difference between making the child aware that information will/may be shared and seeking their consent. Relevant information must always be shared if a child’s wellbeing is considered to be at risk.
Every child who has a child protection record has the right to access their personal record if it is appropriate to do so. If doing so affects the child’s health or well-being or that of others involved or would impede an ongoing criminal investigation it would be prohibited.
Parents are entitled to see their child’s protection file on behalf of their child unless it affected the health and well-being of child or others involved. Older children may be entitled to refuse parents access unless this was to affect the child’s health and wellbeing or that of another person. If a parent makes a request to access the records on a child’s behalf, this should be done in writing.
Once the information of a disclosure is shared with the Child Protection Coordinator they would then make a professional judgement about what action needs to be taken in accordance with their child protection procedures. If the concern is regarding child welfare then an initial phone call/meeting with parents regarding the child’s wellbeing may be arranged. It is important that the child is aware that any disclosure made will be treated sensitively but may need to be shared with other professionals if it is considered necessary to protect them or others from harm (i.e. domestic violence).
The CP Coordinator may then make a referral to the Social Work Department to discuss their concern. The Social Work Department has a duty and responsibility to act upon the information given to them. Social work may decide no further action is required on their part however may request the school/nursery to identify areas of support in which case a Children’s Plan will be actioned.
If the Social Work Department think further investigation is required an Initial Referral Discussion (IRD) is the next stage of integrated information sharing, risk assessment and decision-making about risk to the child. This IRD will include Health, Police, Social Work, Named Person and CP Coordinator. The IRD is the central method within the Child Protection process and determines whether a child protection investigated is necessary. If the child is at severe risk emergency action may be required to move the child to a place of safety.
Following an investigation it is important to remember the child/young person and ensure their needs are the centre of everyone’s focus.
The Children’s Hearing System is the care and justice system which upholds the welfare and rights of children. It ensures targeted support is provided to those in need of the necessary measures to ensure their care and protection. The Children’s Reporters are independent officials who receive referrals from a number of services such as social services, police and parents as a result of a variety of concerns. The reporter investigates each referral to decide if the child should be brought before a Children’s Hearing.